Be it Sales, Banking, Finance, HR or any other Industry, it is very much cumbersome to get the documents signed. And it is even more difficult to maintain a pile of important documents on your desk. What if you get the signature done and somehow you lose the document? It would be one of your worst nightmares, right?
To liberate you from all these problems, e-signatures on the documents came into existence and without a doubt, its adoption among various industries increased rapidly. Not only they support you with getting hassle-free online signatures, but it also facilitates you with preserving the documents online in the most secure way. In addition to this, the electronic signature if it holds information like the time, location, dates, etc. can be of great use in the future.
The Importance Of E-signing
- Track the document at any stage of the signing process
- Time of document signing
- The location where the signatory has signed the document
- Protecting the signature at every stage of signing
- The validity of the e-sign
- Record the details of the signer and the pathway of the document
- Send reminders
- View and download documents anytime
You might be thinking whether all the above information is necessary for your business or not? Well, in some scenarios, these could do wonders for your business. Be it paper or electronic, the signatures do communicate the intent of the signer and are the biggest evidence of the agreement between parties.
All the information embedded in the signed document plays a vital role and can be needed at any point on later dates. For e.g. A dispute occurs on a property agreement between parties and the signer denies the fact of his signing the paper. In this case, the opposite party can present this digitally signed document with every minute details such as the time when the agreement was signed, the respective date and not only this, he can also give the information of the location where the agreement was signed.
Wondering how the location can be determined in e-signatures? The answer is, when the signer signs a document, the location information is captured from the browser setting. It fetches the geolocation information from the IP address which gives the signers accurate device location in the form of a link to the Google Map depicting where exactly the signing process took place.
Tracking the location while e-signing can be of importance
- At the time of conflict
- At the time of Audit
- In determining the position where the data got altered
- In determining if the document is from the right source
- In locating the signer
- In determining the pathway of the document
- In determining the signing device like mobile, home or office computer, etc.
You can enable or disable the location while signing the document based on your business requirements. The Cygnature solution facilitates you with this option. But we do recommend you enable it and take its advantage as traditional documentation procedures did not give this facility and hence were more prone to alterations and forgery. Opting for it may give your business documentation process 100% authenticity and security.
So, what are you waiting for? We have a ready solution at Cygnature to ease out your validation and verification process.