The changing face of employee onboarding with digital ID verification

  • February 17, 2021
  • Reading Time: 3 minutes
Reading Time: 3 minutes

Surviving the pandemic has been the toughest job for the industries globally.

Chances are high that employees are working remotely, attending video calls with kids around, and meeting deadlines while managing personal obligations.

With global conferences canceled (or shifted online), mandatory travel restrictions, quarantines, and work-from-home policies in force, companies are eager to find that genie to fulfill their wishes.

 “There are no rulebooks for this kind of stuff. This is really a new and evolving situation,” says John Bremen (MD- Human Capital & Benefits for advisory firm Willis Towers Watson)

Candidate Onboarding

The economies are still trying to recover from the blow, ready to start operations from office. But it does not look as easy as it sounds.

For instance, they might have to fill a large number of positions in a shorter period. Here’s an example of a medical center in London where more than 100 employees were furloughed for quarantine after possible exposure to the disease from the coronavirus positive patient. They were compelled to take help from an external agency for hiring nurses and specialized help.

They wanted to get away with the overwhelming processes such as monitoring and processing volumes of applications, or screening process which is an identity verification procedure to check the background of the candidates. 

Fundamentals Of Identity Verification

Such background checks certainly waste a lot of time of recruiters as well as candidates as they have to pay a visit to the offices. In India, it includes collecting photocopies of Aadhar, PAN or license cards among others. In countries like the USA, filling Form I-9 (Employment Eligibility Verification) and submitting proofs are essential. In the UK, biometric residence permit numbers, biometric residence card numbers, and a passport as proof of their right to work are mandatory. So, every country follows a manual procedure for the identity verification of the candidates.

Gaps In Traditional ID Verification

The newspapers and digital media scream about the loopholes in manual verification processes badly affecting businesses in the Covid-19 scenario.

Various popular ridesharing and food delivery companies have experienced crimes and misconduct against the people who took their services. Fake names, bogus identities, and accounts shared among multiple employees fooled customers. 

2019 survey found that 48% of respondents out of the surveyed number had to experience identity fraud, and 35% of respondents believed employment-related identity theft will continue to climb over the next several years. In another survey, nearly three in four employers (74%) say they’ve hired the wrong person for a position where the average cost of one bad hire is nearly $15,000.

Digital Identity Verification Is The One-stop Solution

To improve this scenario, the companies are gradually becoming tech aware. They are banking on digital identity verification tools as a part of their screening process. This will not only reduce the hiring cost but also make the candidates comfortable in their search for remote jobs. It will eventually enhance the employee retention rate as well as productivity. Also, going digital reduces the manual and monotonous efforts and paperwork making the entire process environment-friendly.

Tools such as Cygnature use Digital ID verification to sign documents that help the businesses to connect with remote signers using webcam & microphone. This way the candidate and recruiter connect virtually to sign documents and agreements. Such tools are packed with the goodness of the emerging technologies to authenticate both parties. Depending on the sensitivity of the document and context of signing, such tools also offer a wide range of signature types where the candidates can sign with their photos, fingerprints, government-approved IDs, iris scans, and much more.

These advanced tools offer various advantages to the recruiters and thus, the business.

Cost-effective Verification

The manual identity verification process pressurizes and frustrates recruiters. In such a scenario, they often lose their focus on priorities, reducing their efficiency and productivity. Investing in digital ID verification software and tools saves the recruiters from all these troubles, making their work-life less boring and tedious.

Security & Trust

Blockchain makes the signing process highly secure offering undisputable proof of signing with timestamps, device, IP address, and signer’s location coordinates. The modern ID verification tools allow users to verify documents after signing using document hash, transaction hash, or document ID.

Countries like India, France, UK, Canada, etc., have launched schemes encouraging digital identity to make their citizens aware of their benefits. Therefore, companies are utilizing it for seamless business operations in times of crisis

If you are still making business continuity strategies for your company to secure your business operations in such unprecedented times, Cygnature has got your back. This signing solution supports electronic, digital, and biometric signatures that can help in seamless document signing using digital ID verification procedures across industries. For further detail, contact us at

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